Prairie View Municipality held a regular meeting in the Birtle Chambers on June 9 at 9:00 a.m. Members present were Clark, Bertram, Butler, Fulcher, Howard, Salmon, Oliver and Wilson; staff Present was AO Jensen and Administrative Assistant Bonner.
• Reeve Clark called the meeting to order at 9:00 a.m.
• Glen Bell, Assessment Offi cer was in attendance.
• CFO Collier and Foremen Donald and Armitage attended the meeting to review their reports. Foremen Donald and Armitage were excused from the meeting following their reports.
• The Town of Birtle will be closing Main Street between 7th Street and 10th Street on July 1 for the parade between 10:00 a.m. and 1:00 p.m with the alternate traffi c route being St. Clare Street
(accessed at 11th Street and Centre Street); 7th Street between Woodburn and Main will be closed for the Downhill Derby between the hours of 2 to 6 pm; appropriate signage and trained personnel
will be in place to detour traffic.
• CAO Debbie Jensen has been removed as a signing officer of the corporation effective June 11.
• Linda Clark has been authorized to attend the Prairie Mountain Health Stakeholders Meeting to be held on June 24, 2015 at Hamiota; out of pocket expenses will be paid.
• Council of Prairie View Municipality passed a resolution to enter into a lease agreement for a three year period from the 1st day of May 2015 to the 30th day of April 2018 for the purpose of leasing
pasture land described as NE, NW, SE & SW 17- 14-27 WPM to Earl Thompson, there has been a request to revise the tenant on the lease to Thomas Bradley Thompson as tenant. Reeve and CAO have been authorized to sign the lease agreement.
• Reeve Clark has been authorized to sign the Employment Agreement and Letter of Understanding dated June 9, 2015 between Prairie View Municipality and CAO Debra Jensen.
• Prairie View Municipality is serviced by the Virden Employment Skills Centre and the Regional Employment Resource Centre in Russell as providers of employment assistance services; the provincial government is recommending that the Prairie View Municipality be serviced by the Regional Employment Resource Centre; Council recommend to the provincial government that the Regional Employment Resource Centre in Russell be the primary provider of employment services assistance in the municipality.
• The municipal Foremans have been permitted to sell good used salvageable pipe at their discretion to ratepayers for a nominal fee under the condition that it not be used for drainage purposes that impact municipal infrastructure or downstream landowners. The past practice of the former R.M. of Miniota to re-sell new pipe has been discontinued.
• Councillor Howard and Councillor Oliver declared an interest on Items 8.8 and 8.9 and were excused from the meeting during the discussion and decision on both items.
• Council has received an offer to purchase property in the Townsite of Miniota; the following land is vested in the name of the R.M. of Miniota and is no longer deemed necessary for municipal purposes, “Being Lot 6 Block 5 in the Townsite of Miniota, in the Province of Manitoba as shown on a plan registered in the Neepawa Land Titles Offi ce as Plan 631. Council has agreed to sell the above described land to Nat and Kristy Howard of Miniota, Manitoba, in consideration of the sum of $1,500 plus GST; Nat and Kristy Howard will be responsible for all legal costs in connection with the purchase and transfer of land and agrees to apply for title by August 15, 2015.
• Council has received an offer to purchase property in the Townsite of Miniota; the following land is vested in the name of the R.M. of Miniota and is no longer deemed necessary for municipal purposes’
“Being Lot 7 Block 5 in the Townsite of Miniota, in the Province of Manitoba as shown on a plan registered in the Neepawa Land Titles Office as Plan 631. Council agreed to sell the above described
land to Mr. Ted Oliver of Miniota, Manitoba, in consideration of the sum of $1,500 plus GST, subject to Mr. Oliver becoming the registered owner of the adjacent property. Mr. Ted Oliver will be
responsible for all legal costs in connection with the said purchase and transfer of land and agrees to apply for title by August 15, 2015.
• Council has solicited quotations for their 2015 culvert and geotextile requirements from various suppliers and has accepted the quotation dated June1, 2015 from Canada Culvert as per their request for quotation.
• Mrs. Liz Finch has been appointed as the Emergency Measures Coordinator for Prairie View Municipality.
• The Stantec Engineering Report dated June 3, 2015 for 2014 Flood Damage Sites 3, 6, 8 & 9 has been accepted and is subject to Memo DFA funding and approval.
• The LUD Committee of Miniota has finalized their 2015 budget and service plan and Council adopted the 2015 LUD of Miniota budget with 17.43 mills and 2.193 mills to be levied on all taxable property in the former R.M. of Miniota for a total LUD of Miniota mill rate of 19.623 mills.
• The Miniota Community Development Corporation presented their 2015 requirements for addition into the 2015 fi nancial plan; the total levy for 2015 required is $22,000; Council approved the
2015 levy in the amount of $22,000 to the Miniota Community Development Corporation. Payment for half of the operating levy in the amount of $11,000 now has been authorized with the balance
to be paid in September.
• The payment of $6,110.84 to Mid-West Recreation District for their 2015 levy as invoiced has been authorized.
• The 2015/16 levy of the Upper Assiniboine River Conservation District in the amount of $30,609.73 has been approved; 50 percent of the levy will be paid with the balance to be paid on October 1, 2015.
• The Miniota Fire Department has presented the 2015 requirements for addition into the 2015 Financial Plan; Council has reviewed the 2015 Fire Department requirements and wishes to approve
its addition into the 2015 Financial Plan. The Fire Chief and/or Deputy Fire Chief be have been authorized to make the necessary expenditures in accordance with the amounts authorized in the
2015 Financial Plan; Council adopted the 2015 Fire Services Financial Plan in the amount of $74,913 from the general fund to provide for the operating of the f re fighting force, fire station and equipment; the amount of $10,990 will be budgeted to allow the purchases of capital equipment improvements for the Fire Department; $1,000 of the operating budget is for Level One Fire Training and will be transferred from the former R.M. of Miniota Fire Training Reserve.
• The Birtle and District Community Development Corporation presented their 2015 requirements for addition into the 2015 fi nancial plan; the total levy for 2015 required is $46,740. The 2015 levy in the amount of $46,740 to the Birtle and District Community Development Corporation has been approved and the immediate payment for the full operating levy has been authorized.
• A levy of $22,000 to Valley Recreation District for 2015 has been authorized with the the remainder of the levy, in the amount of $12,000, to be paid immediately.
• Spending up to $11,500 to the Valley Recreation District for 2015, to cover the Birtle Swimming Pool life guard costs, has been authorized. Half of this requirement must be paid immediately in the amount of $5,750 and remainder owing following the end of the pool season.
• The Birtle Fire Department has presented the 2015 requirements for addition into the 2015 Financial Plan; Council has reviewed the 2015 Fire Department requirements and wishes to approve its addition into the 2015 Financial Plan. The Fire Chief and/or Deputy Fire Chief have been authorized to make the necessary expenditures in accordance with the amounts authorized in the 2015 Financial Plan; tthe 2015 Fire Services Financial Plan in the amount of $91,492 from the general fund to provide for the operating of the fire fighting force, fi re station and equipment has been adopted; the amount of $2,500 will be budgeted to allow the purchases of capital equipment improvements for the Fire Department and be transferred on 50/50 cost share basis from former Town of Birtle and R.M. of Birtle Fire Reserve Funds. The personnel list will be approved as submitted by the Birtle Fire Chief with the addition of Joe Scratch and Matthew Quinney.
• Ernie Epp has been appointed as an Interim CAO; the terms of appointment, based on his proposal dated June 4, 2015 has been approved.
• TransCanada Pipelines Limited has put forward an application to develop the Energy East Pipeline which would convert an existing natural gas pipeline into oil and construction of a new pipeline; the safety of transporting oil products via pipeline far surmounts the possible safety and liability issues that can arise during the transportation of these products via rail or highway; TransCanada has demonstrated their commitment to pipeline safety for communities, residents and employees through safety and prevention maintenance programs. Council of Prairie View Municipality hereby supports the development of the Energy East Pipeline; copies of this resolution will be forwarded to the Minister of Innovation, Energy and Mines and our local Member of Parliment.
Third Reading By-law 2015-10 Municipal Road Right of Ways
• Council of the Prairie View Municipality have given By-law #2015-10 Municipal Road Right of Ways, being a by-law to set the municipality's authority on all drainage works that affect municipal infrastructure - including the roads, ditches and existing new approaches, a third and fi nal reading with the results as follows: Charles Bertram - Yes, Darcy Oliver - Yes, David Howard - Yes, Linda Clark - Yes, Lyle Salmon - Yes, Michael Fulcher - Yes, Morley Butler - Yes, Roger Wilson - Yes
• By-law # 2015-11, being a by-law to set the levies for the municipality for the 2015 year, was given a first reading. By-law # 2015-11, being a by-law to set the municipal levies for the year 2015, was given a second reading.
• Policy No. GG-03 Code of Conduct Council Members dated June 9, 2015; being a policy to establish clear conduct rules for members of Council has been approved.
• Policy No. HR-009 Code of Conduct Municipal Employees dated June 9, 2015; being a policy to establish clear conduct rules for Municipal Employees has been approved.
• Policy No. TS-001 Work Order/Expenditure Form Policy dated June 9, 2015; being a policy to defi ne a work order system has been approved.
• A grant up to the amount of $3,000 to Manitoba Conservation and Water Stewardship Wildlife Branch, to assist in the development of a burrowing owl habitat contingent on the establishment of a program within the municipality, has been approved. Reports of Council Members/Enquiries
• Councillor Wilson - burrowing owls habitat, Birtle Riverside Parks Board meeting; Councillor Oliver - Midwest Planning District meeting; Councillor Butler - EMO Meeting, PWSD Fibre Optic
Broadband meeting; Reeve Clark - EMO Meeting, Diagnostics Meeting
• Bonner and Collier were excused from the meeting.
• Council went into an In-Camera session to discuss personnel issues. Council adjourned their In-Camera session and resumed the former order of business.
