Regular Meeting - May 10
- Members present were: Clark, Bertram, Butler, Fulcher, Howard, Salmon, Oliver and Wilson; Staff present were: CAO Collier and Executive Assistant Bonner.
- Council went into an In-Camera session to to discuss personnel issues: Personnel Update, Public Works Structure. Council adjourned the In-Camera session and resumed the former order of business.
- The following accounts issued in the months of April and May, were approved for payment: General Disbursements and pre-authorized payments amounting to $277,185.63 including other payments and payroll in the amount of $82,082.52.
- Council of Prairie View Municipality will cover 50 percent of the cost up to a maximum of $1,200 total project cost of the Statutory Easement Plan required by Manitoba Hydro as a condition of Bylaw #2016-02.
- Subsection 162(1) of the Municipal Act provides that every council must adopt a financial plan for each fiscal year; the Council for Prairie View Municipality has prepared the financial plan; the financial plan for Prairie View Municipality for the year 2016 was adopted.
- The CAO has been authorized to sign the RM of Ellice-Archie Mutual Aid Memorandum of Understanding.
- Tina Collier has been authorized to attend the MMAA Human Resource Solutions seminar on May 27 in Brandon with registration and all out of pocket expenses paid.
- The CAO and Councillors have been authorized to attend the AMM June District Meeting on June 10 in Inglis with registration and all out of pocket expenses paid.
- Reeve Clark and Roger Wilson have been authorized to attend the Prairie Mountain Stakeholders meeting with registration and all out of pocket expenses paid.
- Councillor Wilson excused himself from the meeting during the discussion and decision on Item 9.11 Lifeguard Training Support. Continued from page A21
- Council authorized paying one half the cost of lifeguard training for Birtle Pool Lifeguards on the condition individuals obtain the certification and recertification and will work at the Birtle Pool for at least one season and that this be established as Policy.
- Councillor Wilson excused himself from the meeting during the discussion on Item 9.12 Disc Golf Course Mowing.
- An amendment is required to the Financial Plan to correct the omission of the Exempt Assessment to apply towards the Town of Birtle’s debenture payments of Bylaw 2003-07 and Bylaw 2007-14; the Tax Levy Bylaw 2016-09 will be amended as required.
- By-law # 2016-09 Municipal Levy, being a by-law to set the levies for the municipality for the 2016 year, was given a second and third and final reading with the following results: Charles Bertram - For, Darcy Oliver - For, David Howard - For, Linda Clark - For, Lyle Salmon - For, Michael Fulcher - For, Morley Butler - For, Roger Wilson - For.
- By-law # 2016-08 Drainage on Public or Private Property, being a by-law to govern certain aspects of drains and drainage on public or private property, was given a second reading and third and final reading with the following results: Charles Bertram - For, Darcy Oliver - For, David Howard - For, Linda Clark - For, Lyle Salmon - For, Michael Fulcher - For, Morley Butler - For, Roger Wilson - For.
- Policy No. TS-007 Private Drainage; being a policy to establish the procedures for the purpose of private drainage improvement within the municipal right-of-way or affecting municipal infrastructure, was approved.
Regular Meeting - May 24
- Members present were: Clark, Bertram, Butler, Fulcher, Howard, Salmon and Wilson; Councillor Oliver arrived at 7:36 p.m.; staff present was: CAO Collier and Executive Assistant Bonner.
- Council went into an In-Camera session to discuss the following personnel issues: Personnel Update; Union Negotiations Update and Manager of Public Works. Council adjourned their In-Camera session and resume the former order of business.
- Council adjourned the regular meeting to meet again after the Conditional Use Hearing.
- Conditional Use Hearing #01-PV-16-CU (Walker/ Miniota Community Center Golf Club) Purpose of the hearing is to hear Conditional Use Application #01-PV-16 from applicant and landowner B & A Walker Farms Ltd. of the property legally described as part of NE 19-13-26W in the Prairie View Municipality for approval of a Conditional Use Order to sever lands from the named parcel of land, to be converted into an extension of the existing Golf Course which will result in an expansion of the existing conditionally approved Golf Course. The CAO entered into record the notice placed on the Municipal Bulletin Boards on May 5, 2016 and notices were mailed to adjacent landowners by Mid-West Planning District. Larry Walker made a public presentation - Conditional Use is part of the subdivision application to sever lands from their property to the Miniota Golf Course. Council having completed its duties at the Conditional Use Hearing, adjourned the hearing and reconvened the regular council meeting.
- The following accounts issued in the month May 2016 were approved for payment: General Disbursements and pre-authorized payments amounting to $54,585.98 including other payments and payroll in the amount of $26,697.01.
- The CAO has been authorized to order eight more garbage dumpsters for an item price of $1,550 plus applicable taxes from Moulson’s Welding for placement in the municipality; the money will be transferred from the Miniota Disposal Reserve as per the 2016 Financial Plan.
- The 2014 Audited Report and Financial Statements Report for the Town of Birtle were approved. Council will take full responsibility for the financial statements for the year ended December 31, 2014; the CAO has been directed that once the final 2014 Audited Report and Financial Statements Report for the Town of Birtle are received that it be kept on file in the office and be available to all persons or their agents during the office hours and who at their own expense may make copies there from.
- The Audited Report and Financial Statements Report were approved. Council will take full responsibility for the financial statements for the year ended December 31, 2014; the CAO has been directed that once the final 2014 Audited Report and Financial Statements Report are received that it be kept on file in the office and be available to all persons or their agents during the office hours and who at their own expense may make copies there from.
- B & A Walker Farms Ltd. has applied to the Mid- West Planning District for a Conditional Use Permit to sever lands from NE 19-13-26W in Prairie View Municipality; the application is generally consistent with the applicable provisions of the development plan by-law, the zoning by-law and any secondary plan by-law, and in accordance with Section 106(1) of the Planning Act; after careful consideration of the application and Public Hearing Council approved Conditional Use Order #01-PV-16.
- The application to Mid-West Planning District of Monarch Hutterite Colony for the location of five dwellings on the NW 35-17-27W was approved.
- Roger Wilson has been appointed as the alternate member representing Prairie View Municipality on the Park West Fibre Optic Cooperative Board.
- The contract between the Operating Engineers of Manitoba Local 987 as in Schedule A attached and Prairie View Municipality has been ratified.
- Municipal support grants have been authorized to the following organizations: Miniota Service to Seniors $1,000, Birtle Service to Seniors $600, Arrow River Community Centre $1,500, Beulah Community Hall $1,500, Crandall Community Hall $1,500, Isabella Community Hall $1,500, Miniota Community Centre $4,500, Miniota Museum $1,500, Prairie View Gymnastics $500, Foxwarren Leisure Centre $300, Foxwarren Historical Society (Memory Garden) $300, Solsgirth Community Hall $500.
- The Stantec Consulting Report, Option 4 dated May 3, 2016 for the RM of Miniota 2014 Flood Damage Site #11 (Crump Hill) was accepted; this acceptance will be subject to MEMO DFA funding and approval.
- A grant to the Foxwarren Historical Society in the amount of $500 for the maintenance of the Foxwarren Memory Garden in 2016 was approved.
- The resignation of Tiffany Priestley from the Miniota Community Development Corporation effective May 16, 2016 was approved.
- Linda Clark has been authorized to attend the Tourism Westman Tribute to Tourism Awards evening on June 1 at Carberry with registration and all out of pocket expenses paid.
