Municipality of Wallace-Woodworth

Meeting Minutes February 9, 2021 - Regular Council Meeting - 09:0

Present via Communication Facility: Reeve, Clayton Canart; Councillors: Diana MacDonald, Barb Stambuski, Rea Kinnaird, Denis Lachapelle, Val Caldwell, and Mark Humphries.

 

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Others Present via Communication Facility: Hon. Dan Mazier and Kailey Landers (Office of Member of Parliament, Dan Mazier) .

 

Present in Office: CAO, Garth Mitchell; and ACAO, Iris Vercaigne.

 

1.            Call Meeting to Order

 

Reeve Clayton Canart called the meeting to order at 9:01 a.m. 

 

2.            Additions to Agenda

 

Reeve Canart added the Elkhorn Early Learning Center (item 12.11) and Council Meetings (item 12.12).

 

3.            Adoption of Agenda

 

Resolution No: 21/035

 

Moved By: Mark Humphries

Seconded By: Barb Stambuski

 

BE IT RESOLVED THAT the regular Council meeting agenda of February 9, 2021 be approved as amended.

Carried

 

4.            Adoption of Minutes:

 

4.1          January 26, 2021 Regular Council Meeting

Resolution No: 21/036

Moved By: Denis Lachapelle

Seconded By: Val Caldwell

BE IT RESOLVED THAT the R.M. of Wallace-Woodworth Council approves the minutes of the Regular Meeting held on January 26, 2021. Carried

 

5.            Business Arising from the Minutes: None

 

6.            Unfinished Business: None

 

7.            Department Reports

7.1          Transportation:

7.1.1      Approach Application - Bailey (Road 62N/Road 158W)

Resolution No: 21/037

Moved By: Diana MacDonald; Seconded By: Denis Lachapelle

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the additional approach application request from Robert and Laranda Bailey to construct an approach on SE 15-11-27 WPM for access to bin and bale storage and equipment parking;

 

AND BE IT FURTHER RESOLVED THAT all costs for the approach and culvert (if required) be borne by the applicant, as per the recommendation of the Transportation Committee. Carried

 

7.1.2      Approach Application - Manitoba Hydro (Road 66N/Road 153W)

 

Resolution No: 21/038

Moved By: Val Caldwell

Seconded By: Mark Humphries

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the New Approach Application from Manitoba Hydro on behalf of Karl and Frank De Paepe to build a new approach at NE 32-11-26 WPM for access to a new above grade natural gas valve assembly;

AND BE IT FURTHER RESOLVED THAT all costs for the approach and culvert (if required) be borne by the applicant, as per the recommendation of the Transportation Committee. Carried

 

7.1.3      Lane's Bridge Progress Estimate #5

Resolution No: 21/039

Moved By: Diana MacDonald

Seconded By: Rea Kinnaird

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth authorizes the payment of Progress Estimate #5 from T.L. Penner Construction Inc. in the amount of $33,441.64 for the construction work completed up to January 28, 2021 for the Lane Bridge Construction Project on Road 152W, and as recommended by Stantec Consulting Ltd., as per the recommendation from the Transportation Committee. Carried

 

7.1.4      Road 152W Rail Crossing

Resolution No: 21/040

Moved By: Val Caldwell

Seconded By: Denis Lachapelle

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth authorizes the payment of Invoice No. 11127626 from the Canadian Pacific Railway in the amount of $536.59 (tax exempt) for the installation of a new 8'x8' Bungalow and gates with LED flashing lights at the crossing of Road 152 W (46.14 Broadview sub), as per the recommendation of the Transportation Committee. Carried

 

7.1.5      Pyramid Steel Construction - Ward 1 Shop Invoice

Resolution No: 21/041

Moved By: Mark Humphries

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the payment of Invoice No. 1939 (Final Billing Invoice) received from Pyramid Steel Construction Ltd. in the amount of $479,281.99 (including applicable taxes) for the construction of the Kenton, Ward 1 Maintenance Shop, as per the recommendation of the Transportation Committee. Carried

 

7.1.6      2021 Gravel Supply and Crushing - Ward 1

Resolution No: 21/042

Moved By: Mark Humphries; Seconded By: Barb Stambuski

 

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Coco Paving (Canada) Inc. for Ward 1 supply of 20,000 cubic yards of crushed gravel within Township 10,11 & 12, Range 23,24 & 25 WPM, at a rate of $5.10/yard (inclusive of all taxes and fees). Pit and 24-month Stockpile Agreement Location is at SE 4-11-22 WPM.

 

Voting: For – 5; Opposed – 2; Carried

 

Council reviewed the 2021 Gravel Supply and Crushing results and reference check information gathered by Administration. A discussion occurred in regards to pit location, tender criteria, and hauling/loading cost which is a separate RFP.

 

7.1.7      2021 Gravel Supply and Crushing - Ward 2 - West

Resolution No: 21/043

Moved By: Denis Lachapelle

Seconded By: Val Caldwell

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Midwestern Redi-Mix (Elkhorn) for Ward 2 West supply of 12,000 cubic yards of crushed gravel within Townships 10,11 & 12, Range 28 & 29 WPM, at a rate of $ 7.56/yard (inclusive of all taxes and fees). Pit and 24-month Stockpile Agreement Location is at SE 34-9-29 WPM, as per the recommendation of the Transportation Committee.  Carried

 

7.1.8      2021 Gravel Supply and Crushing - Ward 2 - East

Resolution No: 21/044

Moved By: Barb Stambuski

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Sparks Sand and Gravel for Ward 2 East supply of 20,000 cubic yard of gravel from the R.M Pit located at SW 36-12-26 WPM at a rate of $ 4.45/yard (inclusive of all taxes and fees), as per the recommendation of the Transportation Committee. Carried

 

7.1.9      2021 Gravel Supply and Crushing - Ward 2 - East (A-Base)

Resolution No: 21/045

Moved By: Barb Stambuski

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Sparks Sand and Gravel for A- Base Supply of 12,000 cubic yards of A Base gravel from the R.M. Pit located at SW 36-12-26 WPM at a rate of $ 5.65/yard (inclusive of all taxes and fees), as per the recommendation of the Transportation Committee. Carried

 

7.1.10    Mazer New Holland Invoice

Resolution No: 21/046

Moved By: Mark Humphries

Seconded By: Rea Kinnaird

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment for Invoice AW44282 in the amount of $ 22,512.17 (including taxes) for transmission and clutch repairs on the Ward 1 New Holland Tractor #436, as per the recommendation of the Transportation Committee. Carried

 

7.2          Utility:

7.2.1      JR Cousin Consultants Ltd. Invoice - Elkhorn Lagoon

Resolution No: 21/047

Moved By: Val Caldwell

Seconded By: Denis Lachapelle

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment of Invoice No. W-723.03-004 received from JR Cousin Consultants Ltd. in the amount of $33,785.77 (including taxes) for the work completed up to January 31, 2021 for the Elkhorn Lagoon Expansion, Forcemain, and Lift Station, as per the recommendation of the Utility Committee. Carried

 

7.2.2      Manitoba Water Services Board 5-Year Capital Plan

Resolution No: 21/048

Moved By: Barb Stambuski

Seconded By: Rea Kinnaird

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the submission of the 5-year Capital Plan to Manitoba Water Services Board as amended, as per the recommendation of the Utility Committee. Carried

 

7.2.3      Manitoba Water Services Board 2020 Invoice

Resolution No: 21/049

Moved By: Val Caldwell

Seconded By: Denis Lachapelle

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment of the invoice received from Manitoba Water Services Board in the amount of $305,674.89 (excluding taxes) for payment to the water supply system upgrades. Carried

 

7.3          GIS:

Council reviewed the January 2021 GIS monthly report. GIS Department has been busy and has shown the advantages of having this capability available to R.M. operations.

 

7.4          By-Law/Animal Control:

Council reviewed the January 2021 report from the By-Law/Animal Control Officer.

 

7.5          Weed Control: None

 

8.            Accounts: None

 

9.            Financial Statement:

Resolution No: 21/050

Moved By: Val Caldwell

Seconded By: Rea Kinnaird

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Financial Statements for the twelve-month period ending December 31, 2020, as information. Carried

 

10.          Reception of Petitions: None

11.          By-laws:

11.1        Fire By-Law No. 01-2021 - Second Reading

Resolution No: 21/051

Moved By: Mark Humphries

Seconded By: Barb Stambuski

BE IT RESOLVED THAT By-Law No. 01-2021, being a By-Law of the Rural Municipality of Wallace-Woodworth to provide for fire fighting, fire prevention, the related regulation of fire and other hazards, the adoption of the Code, and for establishing, continuing and operating an emergency service for the Municipality, and to be known as the Fire Prevention and Emergency Services By-Law, be read a SECOND time. Carried

 

11.2        Fire By-Law No. 01-2021 - Third Reading

Resolution No: 21/052

Moved By: Val Caldwell

Seconded By: Diana MacDonald

BE IT RESOLVED THAT By-Law No. 01-2021, being a By-Law of the Rural Municipality of Wallace-Woodworth to provide for fire fighting, fire prevention, the related regulation of fire and other hazards, the adoption of the Code, and for establishing, continuing and operating an emergency service for the Municipality, and to be known as the Fire Prevention and Emergency Services By-Law, be read for the THIRD time and duly passed.

Name    Yes         No          Abstained           Absent

Val Caldwell        ✓                                           

Clayton Canart  ✓                                           

Mark Humphries              ✓                                           

Rea Kinnaird       ✓                                           

Denis Lachapelle              ✓                                           

Diana MacDonald             ✓                                           

Barb Stambuski✓                                           

Carried

 

11.3        By-Law No. 02-2021 - Incentive Tax Credit By-Law - First Reading

Resolution No: 21/053

Moved By: Denis Lachapelle

Seconded By: Mark Humphries

BE IT RESOLVED THAT By-Law No. 02-2021, being a By-Law of the R.M. of Wallace-Woodworth to establish an incentive program to attract new businesses to the Municipality by offering a tax reimbursement for general municipal taxes upon successful application approval by Council, be read a FIRST time. Carried

CAO, Garth Mitchell shared that Economic Dev't Officer, Tiffany Cameron is working on promotional materials (print and digital) for this new incentive to be presented on the Feb. 24th Economic Development meeting.

 

12.          General Business

 

12.1        Upcoming Meetings: None

 

12.2        Policies:

12.2.1    Electronic Message Board Policy

Resolution No: 21/054

Moved By: Diana MacDonald

Seconded By: Denis Lachapelle

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth do hereby approve the Electronic Message Board User Policy, into the R.M. of Wallace-Woodworth Policy Manual. Carried

 

12.3        Manitoba Heavy Safety Audit 2021 - Information

Council reviewed the Certificate of Recognition letter received from the Manitoba Heavy Construction Association in regards to the R.M.'s recertification valid until January 31, 2022. The 2020 Audit had an 88% rating.

 

12.4        COVID-19

Council reviewed the COVID-19 documents.

 

12.5        LB Plumbing & Heating Invoice

Resolution No: 21/055

Moved By: Mark Humphries

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment of Invoice No. 1401 received from LB Plumbing & Heating in the amount of $5,812.80 (including taxes) for the repairs completed at the Elkhorn Post Office. Carried

 

12.6        Woodworth Fire Department - 2021 Radio Purchase

Resolution No: 21/056

Moved By: Barb Stambuski

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the quote received from Bell Mobility Inc. in the amount of $13,849.92 (including applicable taxes) for the purchase of 3 portable APX2500 7/800 radio packages complete with dash mount for the Woodworth Fire Department. Carried

 

12.7        Building Sustainable Communities Grant

Resolution No: 21/057

Moved By: Barb Stambuski

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves issuing letters of support to community organizations applying for the Building Sustainable Communities Grant being Elkhorn District Community Centre, Kenton Community Enterprises, Kenton Community Park Project, and Thunder & Ice Snowmobile Club. Carried

 

12.8        Virden Indoor Rodeo and Wild West Days

Resolution No: 21/058

Moved By: Denis Lachapelle

Seconded By: Rea Kinnaird

BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the request from the Virden Indoor Rodeo and Wild West Days for a letter of support for the Annual Indoor Rodeo for 2021.

Carried

 

12.9        Ducks Unlimited Conservation Agreement - Information

Council reviewed the Notices to File a Caveat and Conservation Agreements for 7 quarters of land (Airey) received from Ducks Unlimited Canada as information. 

 

12.9.1    No Break, No Drain Agreement - Jody Airey - Notice 1

12.9.2    No Break, No Drain Agreement - Jody Airey - Notice 2

 

12.10     Elkhorn Curling Club

Council reviewed the letter of request received from the Elkhorn Curling Club Board on January 20, 2021 in regards to the R.M. adding the facility under the R.M.'s insurance coverage. CAO, Garth Mitchell shared historical background on why the Curling Club was not part of the R.M.'s insurance unlike other community recreation facilities in the R.M. Council advised Administration to get a cost estimate from Western Financial Group Insurance and check with the Curling Club on when is the deadline for the policy renewal from their current provider.

 

12.11     Elkhorn Early Learning Center (Reeve Canart)

Reeve Clayton Canart shared that the Elkhorn Early Learning Center is still waiting to hear back regarding their Provincial funding. The daycare is running on a tight budget. Council advised Administration to draft a lobby letter to help follow-up the release of the Provincial funding.

 

12.12     Council Meetings (Reeve Canart)

Council had a discussion on how upcoming Council Meetings will be held now that pandemic restrictions are being eased. The recommendation was to continue meeting via Zoom while on Code Red (critical) and explore in-person meeting once the Pandemic Response Level is downgraded to Code Orange (restricted). 

 

13.          Trans Canada West Planning District

13.1        2021 Budget

Council reviewed the draft 2021 TCWPD Budget which reflected a lower levy in 2021 due to certain expenses that will be covered by the TCWPD reserve fund instead. TCWPD Board will discuss and finalize the budget on their upcoming February meeting.

13.2        2020 Final Report

Council reviewed the 2020 TCWPD Final Report from Building Inspector/Dev't Officer, Cory Nixon. Administration will check with Building Inspector/Dev't Officer, Cory Nixon on why names of property owners are not included in the report.

13.3        New Subdivision Area Coverage

Council reviewed the New Subdivision Area Coverage with Devin Dietrich as the Planning Assistant assigned to the TCWPD area.

13.4        January 25, 2021 Meeting Minutes

Council reviewed the January 25, 2021 TCWPD meeting minutes.

 

14.          COMMUNICATIONS

14.1        MISCELLANEOUS CORRESPONDENCE

AMM News Bulletin – January 22, 2021

AMM Western Director’s Update – January

Assiniboine West Watershed District - 2021/2022 Levy

Dan Mazier Letter – Universal Broadband Fund

Park West S.D. - Invitation to Mun. Govt's For Budget Consultation

Lake Manitoba /Lake St. Martin – January Newsletter

Min of Agriculture and Resource Development - Reply Re: MASC

Prairie Gateway - January 21, 2021 Minutes

Prairie Gateway - Map

Prov of Manitoba - Review of Recycling and Waste Mgmt News Release

Mayor of High River - Support Request For Coal Development Policy

Souris River Watershed District - Minutes #18 - 20

Southeast Municipal Health Care - 2020 Consolidation Entry

 

15.          LUD Committees:

15.1        Kenton LUD

Kenton LUD is meeting on Thursday, February 18, 2021.

15.2        Elkhorn LUD

Elkhorn LUD is meeting on Friday, February 19, 2021.

 

16.          Councillor Committee/Delegate Reports

16.1        Councillor Lachapelle

Councillor Lachapelle - Nil report

16.2        Reeve Canart

Reeve Canart reported on the Southeast Municipal Corporation's Annual General Meeting.

16.3        Councillor Caldwell

Councillor Caldwell - Nil report

16.4        Councillor MacDonald

Councillor MacDonald reported on the Woodworth Fire Department meeting.

16.5        Councillor Kinnaird

Councillor Kinnaird - Nil report

16.6        Councillor Humphries

Councillor Humphries - Nil report

16.7        Councillor Stambuski

Councillor Stambuski - Nil report

17.          CAO/ACAO Reports: None

18.          In Camera

18.1        In Camera

Resolution No: 21/059

Moved By: Mark Humphries

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the R.M. of Wallace-Woodworth Council enters into an "In Camera" Session at 9:54 a.m.

Carried

18.2        In Camera Discussion:

18.2.1    Legal

18.2.1.1                Labour

18.2.2    Land

18.3        Out of In Camera

Resolution No: 21/060

Moved By: Mark Humphries

Seconded By: Diana MacDonald

BE IT RESOLVED THAT the In-Camera session be adjourned, the time being 10:29 a.m. Carried

19.          Reception of Delegations:

19.1        10:30 a.m. - Dan Mazier (MP) - Via Zoom

Member of Parliament, Hon. Dan Mazier and Kailey Landers joined as a delegation via Zoom to provide an update on his activities for the riding and initiatives he is promoting. Connectivity issues in the area and its effect on public safety is one major concern. Through the Connectivity Caucus, a Connect Canada document is available that discusses the need to address internet connectivity specially in rural Canada and cellphone connectivity. Council shared that letters of support from the R.M. were given to companies applying for the Universal Broadband Fund. Dan Mazier's office is also willing to write letters of support for these companies. Other topics discussed were on the Province's new service delivery model; no feedback received regarding the Investing in Canada Infrastructure Program applications; and COVID-19 funding.

 

20.          Adjournment

Resolution No: 21/061

Moved By: Rea Kinnaird

Seconded By: Barb Stambuski

BE IT RESOLVED THAT the meeting be adjourned, the time being 11:06 a.m. Carried

 

 

 

 

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