Present via Communication Facility: Reeve, Clayton Canart; Councillors: Diana MacDonald, Barb Stambuski, Rea Kinnaird, Denis Lachapelle, Val Caldwell, and Mark Humphries.
Others Present via Communication Facility: Hon. Dan Mazier and Kailey Landers (Office of Member of Parliament, Dan Mazier) .
Present in Office: CAO, Garth Mitchell; and ACAO, Iris Vercaigne.
1. Call Meeting to Order
Reeve Clayton Canart called the meeting to order at 9:01 a.m.
2. Additions to Agenda
Reeve Canart added the Elkhorn Early Learning Center (item 12.11) and Council Meetings (item 12.12).
3. Adoption of Agenda
Resolution No: 21/035
Moved By: Mark Humphries
Seconded By: Barb Stambuski
BE IT RESOLVED THAT the regular Council meeting agenda of February 9, 2021 be approved as amended.
Carried
4. Adoption of Minutes:
4.1 January 26, 2021 Regular Council Meeting
Resolution No: 21/036
Moved By: Denis Lachapelle
Seconded By: Val Caldwell
BE IT RESOLVED THAT the R.M. of Wallace-Woodworth Council approves the minutes of the Regular Meeting held on January 26, 2021. Carried
5. Business Arising from the Minutes: None
6. Unfinished Business: None
7. Department Reports
7.1 Transportation:
7.1.1 Approach Application - Bailey (Road 62N/Road 158W)
Resolution No: 21/037
Moved By: Diana MacDonald; Seconded By: Denis Lachapelle
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the additional approach application request from Robert and Laranda Bailey to construct an approach on SE 15-11-27 WPM for access to bin and bale storage and equipment parking;
AND BE IT FURTHER RESOLVED THAT all costs for the approach and culvert (if required) be borne by the applicant, as per the recommendation of the Transportation Committee. Carried
7.1.2 Approach Application - Manitoba Hydro (Road 66N/Road 153W)
Resolution No: 21/038
Moved By: Val Caldwell
Seconded By: Mark Humphries
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the New Approach Application from Manitoba Hydro on behalf of Karl and Frank De Paepe to build a new approach at NE 32-11-26 WPM for access to a new above grade natural gas valve assembly;
AND BE IT FURTHER RESOLVED THAT all costs for the approach and culvert (if required) be borne by the applicant, as per the recommendation of the Transportation Committee. Carried
7.1.3 Lane's Bridge Progress Estimate #5
Resolution No: 21/039
Moved By: Diana MacDonald
Seconded By: Rea Kinnaird
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth authorizes the payment of Progress Estimate #5 from T.L. Penner Construction Inc. in the amount of $33,441.64 for the construction work completed up to January 28, 2021 for the Lane Bridge Construction Project on Road 152W, and as recommended by Stantec Consulting Ltd., as per the recommendation from the Transportation Committee. Carried
7.1.4 Road 152W Rail Crossing
Resolution No: 21/040
Moved By: Val Caldwell
Seconded By: Denis Lachapelle
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth authorizes the payment of Invoice No. 11127626 from the Canadian Pacific Railway in the amount of $536.59 (tax exempt) for the installation of a new 8'x8' Bungalow and gates with LED flashing lights at the crossing of Road 152 W (46.14 Broadview sub), as per the recommendation of the Transportation Committee. Carried
7.1.5 Pyramid Steel Construction - Ward 1 Shop Invoice
Resolution No: 21/041
Moved By: Mark Humphries
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the payment of Invoice No. 1939 (Final Billing Invoice) received from Pyramid Steel Construction Ltd. in the amount of $479,281.99 (including applicable taxes) for the construction of the Kenton, Ward 1 Maintenance Shop, as per the recommendation of the Transportation Committee. Carried
7.1.6 2021 Gravel Supply and Crushing - Ward 1
Resolution No: 21/042
Moved By: Mark Humphries; Seconded By: Barb Stambuski
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Coco Paving (Canada) Inc. for Ward 1 supply of 20,000 cubic yards of crushed gravel within Township 10,11 & 12, Range 23,24 & 25 WPM, at a rate of $5.10/yard (inclusive of all taxes and fees). Pit and 24-month Stockpile Agreement Location is at SE 4-11-22 WPM.
Voting: For – 5; Opposed – 2; Carried
Council reviewed the 2021 Gravel Supply and Crushing results and reference check information gathered by Administration. A discussion occurred in regards to pit location, tender criteria, and hauling/loading cost which is a separate RFP.
7.1.7 2021 Gravel Supply and Crushing - Ward 2 - West
Resolution No: 21/043
Moved By: Denis Lachapelle
Seconded By: Val Caldwell
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Midwestern Redi-Mix (Elkhorn) for Ward 2 West supply of 12,000 cubic yards of crushed gravel within Townships 10,11 & 12, Range 28 & 29 WPM, at a rate of $ 7.56/yard (inclusive of all taxes and fees). Pit and 24-month Stockpile Agreement Location is at SE 34-9-29 WPM, as per the recommendation of the Transportation Committee. Carried
7.1.8 2021 Gravel Supply and Crushing - Ward 2 - East
Resolution No: 21/044
Moved By: Barb Stambuski
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Sparks Sand and Gravel for Ward 2 East supply of 20,000 cubic yard of gravel from the R.M Pit located at SW 36-12-26 WPM at a rate of $ 4.45/yard (inclusive of all taxes and fees), as per the recommendation of the Transportation Committee. Carried
7.1.9 2021 Gravel Supply and Crushing - Ward 2 - East (A-Base)
Resolution No: 21/045
Moved By: Barb Stambuski
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Request for Proposal received from Sparks Sand and Gravel for A- Base Supply of 12,000 cubic yards of A Base gravel from the R.M. Pit located at SW 36-12-26 WPM at a rate of $ 5.65/yard (inclusive of all taxes and fees), as per the recommendation of the Transportation Committee. Carried
7.1.10 Mazer New Holland Invoice
Resolution No: 21/046
Moved By: Mark Humphries
Seconded By: Rea Kinnaird
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment for Invoice AW44282 in the amount of $ 22,512.17 (including taxes) for transmission and clutch repairs on the Ward 1 New Holland Tractor #436, as per the recommendation of the Transportation Committee. Carried
7.2 Utility:
7.2.1 JR Cousin Consultants Ltd. Invoice - Elkhorn Lagoon
Resolution No: 21/047
Moved By: Val Caldwell
Seconded By: Denis Lachapelle
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment of Invoice No. W-723.03-004 received from JR Cousin Consultants Ltd. in the amount of $33,785.77 (including taxes) for the work completed up to January 31, 2021 for the Elkhorn Lagoon Expansion, Forcemain, and Lift Station, as per the recommendation of the Utility Committee. Carried
7.2.2 Manitoba Water Services Board 5-Year Capital Plan
Resolution No: 21/048
Moved By: Barb Stambuski
Seconded By: Rea Kinnaird
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the submission of the 5-year Capital Plan to Manitoba Water Services Board as amended, as per the recommendation of the Utility Committee. Carried
7.2.3 Manitoba Water Services Board 2020 Invoice
Resolution No: 21/049
Moved By: Val Caldwell
Seconded By: Denis Lachapelle
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment of the invoice received from Manitoba Water Services Board in the amount of $305,674.89 (excluding taxes) for payment to the water supply system upgrades. Carried
7.3 GIS:
Council reviewed the January 2021 GIS monthly report. GIS Department has been busy and has shown the advantages of having this capability available to R.M. operations.
7.4 By-Law/Animal Control:
Council reviewed the January 2021 report from the By-Law/Animal Control Officer.
7.5 Weed Control: None
8. Accounts: None
9. Financial Statement:
Resolution No: 21/050
Moved By: Val Caldwell
Seconded By: Rea Kinnaird
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the Financial Statements for the twelve-month period ending December 31, 2020, as information. Carried
10. Reception of Petitions: None
11. By-laws:
11.1 Fire By-Law No. 01-2021 - Second Reading
Resolution No: 21/051
Moved By: Mark Humphries
Seconded By: Barb Stambuski
BE IT RESOLVED THAT By-Law No. 01-2021, being a By-Law of the Rural Municipality of Wallace-Woodworth to provide for fire fighting, fire prevention, the related regulation of fire and other hazards, the adoption of the Code, and for establishing, continuing and operating an emergency service for the Municipality, and to be known as the Fire Prevention and Emergency Services By-Law, be read a SECOND time. Carried
11.2 Fire By-Law No. 01-2021 - Third Reading
Resolution No: 21/052
Moved By: Val Caldwell
Seconded By: Diana MacDonald
BE IT RESOLVED THAT By-Law No. 01-2021, being a By-Law of the Rural Municipality of Wallace-Woodworth to provide for fire fighting, fire prevention, the related regulation of fire and other hazards, the adoption of the Code, and for establishing, continuing and operating an emergency service for the Municipality, and to be known as the Fire Prevention and Emergency Services By-Law, be read for the THIRD time and duly passed.
Name Yes No Abstained Absent
Val Caldwell ✓
Clayton Canart ✓
Mark Humphries ✓
Rea Kinnaird ✓
Denis Lachapelle ✓
Diana MacDonald ✓
Barb Stambuski✓
Carried
11.3 By-Law No. 02-2021 - Incentive Tax Credit By-Law - First Reading
Resolution No: 21/053
Moved By: Denis Lachapelle
Seconded By: Mark Humphries
BE IT RESOLVED THAT By-Law No. 02-2021, being a By-Law of the R.M. of Wallace-Woodworth to establish an incentive program to attract new businesses to the Municipality by offering a tax reimbursement for general municipal taxes upon successful application approval by Council, be read a FIRST time. Carried
CAO, Garth Mitchell shared that Economic Dev't Officer, Tiffany Cameron is working on promotional materials (print and digital) for this new incentive to be presented on the Feb. 24th Economic Development meeting.
12. General Business
12.1 Upcoming Meetings: None
12.2 Policies:
12.2.1 Electronic Message Board Policy
Resolution No: 21/054
Moved By: Diana MacDonald
Seconded By: Denis Lachapelle
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth do hereby approve the Electronic Message Board User Policy, into the R.M. of Wallace-Woodworth Policy Manual. Carried
12.3 Manitoba Heavy Safety Audit 2021 - Information
Council reviewed the Certificate of Recognition letter received from the Manitoba Heavy Construction Association in regards to the R.M.'s recertification valid until January 31, 2022. The 2020 Audit had an 88% rating.
12.4 COVID-19
Council reviewed the COVID-19 documents.
12.5 LB Plumbing & Heating Invoice
Resolution No: 21/055
Moved By: Mark Humphries
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the payment of Invoice No. 1401 received from LB Plumbing & Heating in the amount of $5,812.80 (including taxes) for the repairs completed at the Elkhorn Post Office. Carried
12.6 Woodworth Fire Department - 2021 Radio Purchase
Resolution No: 21/056
Moved By: Barb Stambuski
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth accepts the quote received from Bell Mobility Inc. in the amount of $13,849.92 (including applicable taxes) for the purchase of 3 portable APX2500 7/800 radio packages complete with dash mount for the Woodworth Fire Department. Carried
12.7 Building Sustainable Communities Grant
Resolution No: 21/057
Moved By: Barb Stambuski
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves issuing letters of support to community organizations applying for the Building Sustainable Communities Grant being Elkhorn District Community Centre, Kenton Community Enterprises, Kenton Community Park Project, and Thunder & Ice Snowmobile Club. Carried
12.8 Virden Indoor Rodeo and Wild West Days
Resolution No: 21/058
Moved By: Denis Lachapelle
Seconded By: Rea Kinnaird
BE IT RESOLVED THAT the Council of the R.M. of Wallace-Woodworth approves the request from the Virden Indoor Rodeo and Wild West Days for a letter of support for the Annual Indoor Rodeo for 2021.
Carried
12.9 Ducks Unlimited Conservation Agreement - Information
Council reviewed the Notices to File a Caveat and Conservation Agreements for 7 quarters of land (Airey) received from Ducks Unlimited Canada as information.
12.9.1 No Break, No Drain Agreement - Jody Airey - Notice 1
12.9.2 No Break, No Drain Agreement - Jody Airey - Notice 2
12.10 Elkhorn Curling Club
Council reviewed the letter of request received from the Elkhorn Curling Club Board on January 20, 2021 in regards to the R.M. adding the facility under the R.M.'s insurance coverage. CAO, Garth Mitchell shared historical background on why the Curling Club was not part of the R.M.'s insurance unlike other community recreation facilities in the R.M. Council advised Administration to get a cost estimate from Western Financial Group Insurance and check with the Curling Club on when is the deadline for the policy renewal from their current provider.
12.11 Elkhorn Early Learning Center (Reeve Canart)
Reeve Clayton Canart shared that the Elkhorn Early Learning Center is still waiting to hear back regarding their Provincial funding. The daycare is running on a tight budget. Council advised Administration to draft a lobby letter to help follow-up the release of the Provincial funding.
12.12 Council Meetings (Reeve Canart)
Council had a discussion on how upcoming Council Meetings will be held now that pandemic restrictions are being eased. The recommendation was to continue meeting via Zoom while on Code Red (critical) and explore in-person meeting once the Pandemic Response Level is downgraded to Code Orange (restricted).
13. Trans Canada West Planning District
13.1 2021 Budget
Council reviewed the draft 2021 TCWPD Budget which reflected a lower levy in 2021 due to certain expenses that will be covered by the TCWPD reserve fund instead. TCWPD Board will discuss and finalize the budget on their upcoming February meeting.
13.2 2020 Final Report
Council reviewed the 2020 TCWPD Final Report from Building Inspector/Dev't Officer, Cory Nixon. Administration will check with Building Inspector/Dev't Officer, Cory Nixon on why names of property owners are not included in the report.
13.3 New Subdivision Area Coverage
Council reviewed the New Subdivision Area Coverage with Devin Dietrich as the Planning Assistant assigned to the TCWPD area.
13.4 January 25, 2021 Meeting Minutes
Council reviewed the January 25, 2021 TCWPD meeting minutes.
14. COMMUNICATIONS
14.1 MISCELLANEOUS CORRESPONDENCE
AMM News Bulletin – January 22, 2021
AMM Western Director’s Update – January
Assiniboine West Watershed District - 2021/2022 Levy
Dan Mazier Letter – Universal Broadband Fund
Park West S.D. - Invitation to Mun. Govt's For Budget Consultation
Lake Manitoba /Lake St. Martin – January Newsletter
Min of Agriculture and Resource Development - Reply Re: MASC
Prairie Gateway - January 21, 2021 Minutes
Prairie Gateway - Map
Prov of Manitoba - Review of Recycling and Waste Mgmt News Release
Mayor of High River - Support Request For Coal Development Policy
Souris River Watershed District - Minutes #18 - 20
Southeast Municipal Health Care - 2020 Consolidation Entry
15. LUD Committees:
15.1 Kenton LUD
Kenton LUD is meeting on Thursday, February 18, 2021.
15.2 Elkhorn LUD
Elkhorn LUD is meeting on Friday, February 19, 2021.
16. Councillor Committee/Delegate Reports
16.1 Councillor Lachapelle
Councillor Lachapelle - Nil report
16.2 Reeve Canart
Reeve Canart reported on the Southeast Municipal Corporation's Annual General Meeting.
16.3 Councillor Caldwell
Councillor Caldwell - Nil report
16.4 Councillor MacDonald
Councillor MacDonald reported on the Woodworth Fire Department meeting.
16.5 Councillor Kinnaird
Councillor Kinnaird - Nil report
16.6 Councillor Humphries
Councillor Humphries - Nil report
16.7 Councillor Stambuski
Councillor Stambuski - Nil report
17. CAO/ACAO Reports: None
18. In Camera
18.1 In Camera
Resolution No: 21/059
Moved By: Mark Humphries
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the R.M. of Wallace-Woodworth Council enters into an "In Camera" Session at 9:54 a.m.
Carried
18.2 In Camera Discussion:
18.2.1 Legal
18.2.1.1 Labour
18.2.2 Land
18.3 Out of In Camera
Resolution No: 21/060
Moved By: Mark Humphries
Seconded By: Diana MacDonald
BE IT RESOLVED THAT the In-Camera session be adjourned, the time being 10:29 a.m. Carried
19. Reception of Delegations:
19.1 10:30 a.m. - Dan Mazier (MP) - Via Zoom
Member of Parliament, Hon. Dan Mazier and Kailey Landers joined as a delegation via Zoom to provide an update on his activities for the riding and initiatives he is promoting. Connectivity issues in the area and its effect on public safety is one major concern. Through the Connectivity Caucus, a Connect Canada document is available that discusses the need to address internet connectivity specially in rural Canada and cellphone connectivity. Council shared that letters of support from the R.M. were given to companies applying for the Universal Broadband Fund. Dan Mazier's office is also willing to write letters of support for these companies. Other topics discussed were on the Province's new service delivery model; no feedback received regarding the Investing in Canada Infrastructure Program applications; and COVID-19 funding.
20. Adjournment
Resolution No: 21/061
Moved By: Rea Kinnaird
Seconded By: Barb Stambuski
BE IT RESOLVED THAT the meeting be adjourned, the time being 11:06 a.m. Carried
